Telestream, LLC
  • 09-Jan-2018 to 30-Mar-2018 (PST)
  • Admin
  • Westwood, MA, USA
  • DOE
  • Hourly
  • Full Time

Health, Dental, Vision, Life,401(K), Company Bonus Plan, Vacation

Telestream is currently seeking a professional, energetic and self-motivated Executive Assistant for our soon to be new location in Westwood, MA office. This individual will be dedicated to supporting our C-Level Executives. This position provides the first point of contact and essential communication link between the Company and the outside world.

 Primary responsibilities and functions include: 

  • Provides high-level administrative and logistical support to multiple C-Suite Executives
  • Responsible for heavy calendar management, requiring interaction with internal employees, senior management, external executive and assistants, to coordinate a variety of complex executive meetings
  • Arrange and manage all domestic and international travel; Coordinate airline flights, hotel rooms and rental car preferences, merging the details into seamless itinerary
  • Prepare business and personal correspondence, contact information and expense reports
  • Handles confidential material and information with high discretion and professionalism
  • Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery
  • Welcoming visitors, arranging company dinners and other corporate functions
  • Oversee Receptionist duties and be sure that they are being completed
  • Arrange meetings, teleconferences, web presentation services (WebEx, etc.), and events
  • Respond to inquiries and emails and compose correspondence, memos, and reports, as directed
  • Complete projects and special assignments, as directed
  • Assist with personal tasks and errands

Required skills, knowledge and abilities:  

  • Minimum of 5 plus years of Executive Assistant and/or Executive Assistant experience supporting a C-Level executive
  • Bachelor degree a plus
  • Excellent multi-tasking and planning skills with a strong ability to prioritize
  • Strong writing, editing, and presentation skills
  • Advanced proficiency with all of the Microsoft Office Products (Calendar, PowerPoint, Excel, Outlook)
  • Superior communication and organizational skills; friendly positive attitude with helpful and professional work ethic
  • Experience in logistics/travel and/or event planning
  • Experience in coordinating board of directors and investors meetings 
  • International experience would be a plus

Position open until filled.

Telestream, LLC
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